Responsibilities

The responsibilities of the Committee include, but are not limited to, the following:

Phase I:

1. For the proposed Municipal Pad and CoA/CC proposal, identify permitting needs, environmental constraints and required testing, and site restrictions to ascertain the probability of conforming to those requirements;
2. Undertake required due diligence to assess the environmental site conditions at the proposed Municipal Pad for the purpose of acquisition and construction;
3. Evaluate the quality of the existing building and its capacity to meet program requirements;
4. Confirm program requirements for a Council on Aging / Community Center. Determine the capacity of the proposed Municipal Parcel to satisfy the program requirements;
5. Consider alternate municipally owned locations for the proposed CoA/CC.   
6. A public forum to present the project status and proposal, receive community input and discuss potential recommendations.  Meet with other boards/committees as necessary.
7. Make a recommendation to the BoS on the viability and suitability of the existing building for a CoA/CC.

Phase II:

1. Prepare space programming for a CoA/CC.
2. Create conceptual and schematic designs for a CoA/CC.
3. Conduct a public forum to present the project status and proposal, receive community input and discuss potential recommendations.  Meet with other boards/committees as necessary.
4. Make a recommendation to the BoS on whether to pursue the project and request funds for the next stages.
5. At the request of the BoS, prepare a draft warrant article seeking further study and detailed design funding.

Working together, the Committee and the Public Buildings Director will determine the suitability of this parcel and the viability of this project including identifying the highest and best use for the parcel.  The Board of Selectmen will consider all information from Phase I to decide whether to acquire the municipal parcel.  After fulfillment of this charge, the Committee will provide a final report to the BoS which summarizes the Committee’s work and outcomes, after which the Committee will be disbanded or its charge will be revised.  Expenditure of town meeting approved funds to be approved by the BoS after recommendation, review and approval by the Committee.

The Committee is comprised of seven (7) voting members appointed by and serving at the pleasure of the Board of Selectmen, one each from the Council on Aging and the Recreation Commission (member or designee), and five residents of the Town.  Some of the appointments will be based on professional, volunteer or vocational expertise with preference given to citizens possessing experience in any one of the following areas:  conservation requirements, environmental regulations, community centers, building/construction, project management, construction law, building design and construction.  Appointments should reflect various town demographics.  All terms expire upon the final recommendation and report of the Committee at Town Meeting.  (Anticipated to be 2016 Annual Town Meeting).  The Town Administrator, Council on Aging Director, Recreation Director, and Public Buildings Director will serve as ex-officio non-voting members of the Committee.