Parent Information

WHAT AM I REGISTERED FOR? LOG IN!

Log-in and you can see any registrations for camp for which you've enrolled. Select the Account tab from the blue menu bar to see all of your account information.
Under ‘Registered Activities’ tab you will see all of the programs for which your family has registered. Requests to withdraw must be made in writing prior to ten (10) business days before the start of the camp.
TIP: When you are reviewing your summer camp registrations please be sure to check the year. This is also where you can download copies of receipts for tax purposes.

CAMPER EXPECTATIONS (please share with your child!) We have lots of rules specific to groups and activities, but these are the general rules to help campers enjoy a successful summer.

• Be safe at all times. Keep your hands to yourself. 
• Be respectful of yourself, your counselors and your fellow campers.
• Stay with your counselors and listen to them at all times. (Remember: your counselors’ #1 goal is to keep you safe!)
• Tell your counselors right away if you are upset about something or if you need help. They are here for you!
• Be patient, tolerant, and include others.
• Treat others with kindness, just as you would like to be treated.
• Leave all electronics and toys at home. This includes cell phones and ”smart” watches.
• Keep your lunch food to yourself (no tossing, sharing or swapping with others!)
• Be willing to try new things, and give every activity your best effort.
• HAVE FUN!

COMMUNICATION
Parents will receive a weekly camp newsletter on the Wednesday/Thursday prior to attending a camp session, this newsletter will have specific details about your campers schedule and activities for that week. We don't post those details online for campers safety. If your child ever says anything about camp that is concerning to you, please connect with us right away. Parents are our most important partners in ensuring a successful camp experience.

• Subscribe to Camp Alerts here: https://www.wayland.ma.us/subscribe
• Report Absences to rec@wayland.ma.us or (508)-358-3660
• Follow us on Facebook @waylandrec

ABSENCE / LATE ARRIVAL  
Do not send symptomatic campers to camp. If your camper will be absent or late, please email rec@wayland.ma.us or call 508-358-3660 to let us know.
State law requires that you contact us when your child will be absent.  Include your child’s name, group, if the absence is going to be for an extended period, please state that also.
If you will be late to camp, after activities have started, please call the phone number posted at the entrance and staff will help your camper find their camp group. 

PICK-UP/ DISMISSAL
Any and all persons (even parents) who pick up a camper must show a photo ID, and sign out each camper with our staff. Afternoon Pick-Up will be SLOW until your counselors learn who you are! This is for the camper’s safety. Send changes to your list of people authorized to pick-up campers in writing to rec@wayland.ma.us. Late pick-ups will automatically be enrolled in the Extended Day program until 5:00 p.m. provided there is space, fees apply.

VOLUNTEER & VISITOR POLICY
Given the extensive background checking, onboarding and training required to carry out the goals of the camp program, volunteers who have not adhered to all hiring policies, orientations and trainings are not permitted at Wayland Recreation Summer Camps. Visitors, including parents are limited to 15 minute supervised visits at Wayland Recreation Summer Camps. Visitors must schedule visits and check-in with the Camp Director prior to the visit.

WALKING HOME | DISMISSING SELF
If your child is over 12 years old, and you wish to grant permission to dismiss him/herself by walking or biking home, we need this permission in writing that indicates specific dates and times. Examples: “Only at dismissal time”, ”Only from the High School.” “Only on Wednesdays”. Please inform staff of all self dismissals in writing.

RAINY DAYS | SCHEDULE CHANGES 
Drop-Off Changes will be posted on waylandrec.com, the Wayland Rec Facebook page, and/or by email before 8:30 am.
If rain or thunderstorms are forecasted, with as much notice as possible all campers will relocate to indoor classrooms inside Wayland High School. We've got tons of fun indoor activities in store.
If weather like rain or high heat prevents campers from enjoying outdoor activities after drop-off time, at the Pool or at the Town Beach, the children will be moved under cover until proper dismissal can occur.

• Beach Buddies – Relocate to Wayland Town Building / The Children's Way at 41 Cochituate Road, Wayland MA 01778
• Summer Adventure – Camp activities will occur at WHS rain/shine. Groups will move indoors whenever appropriate. For Field Trips that are subject to weather related cancelations (water parks, pool, beach, etc.) campers will remain at Wayland High School and/or reschedule trips.
• Wayland Escapes – For Field Trips that are subject to weather related cancelations (pool, beach, etc.) campers will remain at Wayland High School and/or reschedule trips.
• Sports Camps - For sport activities that are subject to weather related cancelations, campers will remain at Wayland High School Field House and/or alter the activity schedule.

HOT DAYS
We take every precaution to keep your children cool and comfortable during heat waves. As you know, your child’s safety and well-being are our number one concern. 
Counselors will ensure that their campers are taking frequent water breaks, regulate midday outdoor activities to account for the heat. Please be sure to send your child to camp well hydrated and have a conversation with them on the importance of drinking water throughout the day. Our staff plan alternative indoor activities or water games to provide relief from the heat. 
Preventing heat related illness: https://www.acacamps.org/resources/extreme-heat-preventing-identifying-heat-related-illness 

SUN PROTECTION
Parents are encouraged to send a hat, sunglasses, and/or protective clothing. The importance of sun protection and staff responsibilities are reviewed at staff training. Parents should apply any sunscreen (SPF 25 or greater) and/or lip balm to children BEFORE camp drop off. Parents have an opportunity at camp registration to authorize staff for the topical application of sunscreen. Parents must provide campers with non-medicated, waterproof sunscreen in its original container and labeled with the child’s full name for reapplication during camp day. If permission to apply is denied, staff cannot apply sunscreen to children, but will assist, remind and direct children.
Sun safety: https://www.cdc.gov/cancer/skin/basic_info/sun-safety.htm

FIRST AID & “OUCH FORMS” 
All of our staff are CPR and First Aid trained annually, which includes Allergy Awareness and Epi-Pen training. All Epi-Pens and Inhalers require a Medication Form. If a camper is injured at camp that requires Basic First Aid, staff and counselors will document the incident with an ‘Ouch Form’. Ouch Forms are three carbon-copy forms.  After the incident the Ouch Form will be used to communicate the event to the parent, parent will sign and return the "Ouch Form".

INSECT REPELLENT
Should be applied before arrival to the program, and carried for re-application. Provide insect repellant in its original container and labeled with the child’s full name for reapplication. All children are reminded throughout the day or whenever appropriate.
Keep Campers Safe From Ticks https://www.acacamps.org/blog/keep-campers-safe-ticks

HAND SANITIZERS and ANTIBACTERIAL GELS
Recreation Staff cannot apply ANTIBACTERIAL HAND SANITIZER to campers. The Camp will supply antibacterial hand sanitizers with at least 60% alcohol as well as hand washing stations with soap and water.  Staff will encourage, remind and direct children to wash hands. Hand sanitizer may be used with parental permission, though hand-washing is the preferred method.  Hand sanitizer will be stored securely and used only under supervision of staff. Staff must make sure children do not put hands wet with sanitizer in their mouth and instruct children of the proper use.

BIRTHDAYS AT CAMP
Our staff will make your camper feel special on their birthday. Please do not bring birthday cakes/cupcakes for a group, we cannot allow outside food at camp.

PLEASE KEEP AT HOME [what to bring]
We ask that you personally check your camper's backpack each day prior to them leaving for camp to ensure that only camp appropriate items are included. No electronic games, cell phones or smartwatches, trading cards, valuables, or pets are allowed in camp. Also, no candy or gum. We provide all the necessary equipment for camp activities. The possession of alcohol, drugs and weapons are prohibited on the camp property. [Screen Policy]

SPENDING MONEY For campers younger than sixth grade, DO NOT PACK CASH. The Recreation Department has arranged for admission to all venues and covered the costs of all activities, and therefore spending money isn’t needed. We cannot be responsible for lost or stolen cash, or a campers inability to calculate or wait for expected change.

GRATUITIES
Our staff are competitively compensated, and the state's conflict of interest law, MGL c. 268A, restricts gifts and gratuities that public employees may receive.

WAIT LISTED?
If a program is sold out, be sure to utilize the waitlist. We will contact you the moment we are able to move you off the waitlist. Many programs have limited enrollment and fill quickly, we make every effort to fill vacant spaces with participants on a waitlist.  More info about our waitlists.  All other summer program/camps/clinics will open at 10:00 am on March 1, 2023. We also offer: Basketball, Flag Football, Tennis, Dance, Chess, Ninaj Warrior, Baseball, Lacrosse and multi-sport options.

ADDITIONAL CONSIDERATIONS
• Camps cannot be prorated. •  No refunds for absentee participants. • Participants cannot make-up missed days. • Session dates will not be individualized. • Camper substitutions/transfers cannot be allowed.
•  Our camps are supported solely by camper fees and not tax-dollars. Please consider personal vacations prior to registering.

REFUNDS / WITHDRAWALS
Our camps are supported solely by camp tuition, not tax-dollars. We usually have extensive wait lists!  If you need to withdraw your child from a week of camp or change your schedule, you must do so in writing.

• Please consider personal vacations prior to registering. Wayland Rec reserves right to retain camp fees for campers who decide they do not like camp, have minor illnesses, are homesick, are removed from camp for disciplinary reasons, and/or change of family plans. Campers, who arrive late, depart early, or miss days are not granted pro-rated fees or refunds. Camp fees are non-transferable.
• Administrative fees are applied per camper per session. These fees are typical of all summer camp programs and reflect the processing costs associated with managing transactions and waitlists.
• Requests for refunds or transfers must be submitted in writing, email to rec@wayland.ma.us.
• No refunds can be issued for cancelations within 10 business days of expected attendance of the program.
• Medical refunds: a physician's note is required.

 The Recreation Department reserves the sole discretion to cancel, reschedule, relocate, combine or change any registration due to low enrollment, facility, personnel, public health or weather related concerns. You will be notified via email or phone call if the status of your program changes, otherwise plan to attend.

^{This camp complies with regulations of the Massachusetts Department of Public Health and be licensed by the local Board of Health. Parents of licensed camps may request copies of background checks, health care and discipline policies as well as procedures for filing grievances.105 CMR 430.000:  Minimum Standards for Recreational Camps for Children (State Sanitary Code, Chapter IV)}